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Do you love running, planning events, and the City of Seattle? The Seattle Marathon Association is always looking for talented people to join our crew. 

Seattle Marathon Event Manager

Job Purpose

Seattle Marathon Association is a nonprofit event management company specializing in endurance running events. To produce outstanding events, we rely on the expertise of our well-rounded race staff to make sure that event production is constantly moving forward with the safety, fun, and total experience for participants always in mind. The Event Manager continually reflect on the big picture while also focusing on the small details that make Seattle Marathon events special. 

 

The Event Manager will work closely with the Race Director to cultivate and maintain relationships with permitting agencies, local running communities, sponsors and vendors. The Event Manager must be active at events, verifying the setup and breakdown of our expo, start/finish line and vendor areas. The Event Manager is responsible for ensuring that all other event details are handled leading up to and on race week including communications, volunteers, sponsors, photographers and timing. The Event Manager must have a strong sense of leadership and able to multi-task in a potentially high-stress environment.

 

Required Skills

We are seeking a highly organized and detail-oriented person that can work with the Executive Director and oversee the daily operations of our office in addition to event week duties. The ideal candidate will have strong administrative skills as well as experience working with sponsors, vendors and charity groups. The ability to build and maintain productive relationships with a variety of organizations is paramount to the success of our events. Strong sales, marketing and writing skills are preferred.

 

Candidates must be able to lead a team of event staff to safely setup and breakdown events as well as be able to lead volunteers to fulfill their roles.  Have strong organizational abilities and excellent time management skills. Candidates must be physically able to lift and carry (up to 30-50 lbs.) Candidates must also be able to think quickly and make decisions on race day when they arise.

 

Preferred Experience & Qualifications

  • 3+ years of event management experience or related field

  • Success in sales and marketing of events

  • Must be proficient in Microsoft programs including Excel and Word

  • Comfortable with Adobe Illustrator and Photoshop is a plus

  • Must be able to courteously and efficiently deal with event participants, business relations, and employees

  • Excellent, proven interpersonal, verbal and written communication skills

  • Proven ability to work with little to no supervision and be able to follow directions

  • Must be available event weeks to work nights, and weekends, and provide own transportation.

 

Responsibilities

The following is a list of some of the typical functions of the Event Manager position. The executive director may ask for additional help in other areas of the business including help with new courses and ideas.

 

  • Plan, design and produce events on time and within budget

  • Effective communication with participants to ensure customer satisfaction

  • Create protocols and provide input for improving event organization and efficiencies

  • Be point of contact for permitting agencies, volunteers and participants

  • Coordinate supplies, timing, course marking, photographers, medical and other event logistics

  • Ensure compliance with insurance, legal, health and safety obligations at events

  • Specify staff requirements and coordinate their activities including any event-specific training

  • Growth and expansion of current Seattle Marathon Association events

  • Proactively handle any arising issues and troubleshoot emerging problems on event day

  • Market and promote events

  • Research market, identify event opportunities and generate interest

 

Hours

Full-time. Typically 40 hours per week in the office located in Langley, WA. Once trained optional work from home/office hybrid. Event weeks or weekends will be 40 hours or more dedicated to events on-site. Over time pay for over 40 hours in a week. Pay range $25-$35 per hour depending on experience.

Please email your resume and cover letter to info@seattlemarathon.org

Contact

We are always looking for new and exciting opportunities. Let's connect.

206-729-3660

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